The questions come in many forms:
“Why is my book available on amazon.com before pub date?”
“Can we write about this book in June even though the pub date is July?”
“Why does amazon.com have October 21 listed as the pub date when the catalog says November?”
But at the heart of the matter is the strange and archaic practice of setting publication dates for books. Answering it requires a history lesson — a trip in the way back machine to a time before Amazon.com (was there ever such a time?), before you could ship anything anywhere in a day or two, and before press releases could be distributed with the click of a button. Yes, join me as we travel back in time to consider the origins of the publication date/bound book date controversy. This is the story that has been passed down to me via generations of publishers and publicists and I am pleased to share it with you all.
So what is the bound book date?
Bound book date is the day books are expected to materialize in our warehouse. This is literally the day the truck pulls up and unloads boxes of books. The warehouse crew then log this inventory and store it away in the proper place. Books are usually shipped out to bookstores and distributors who placed advance orders within a week.
And how is that different than a publication date?
The publication date is an artificial date set weeks later by (in PUP’s case, at least) the publicist overseeing media outreach for the book. The pub date usually trails the bound book date by 4-5 weeks.
But why would you need such a large gap between bound book date and publication date?
Well, there are two reasons. In ages long gone past, this cushion was necessary to accommodate the packing, shipping, unpacking, shelving process of getting a book onto a physical bookstore shelf. All of these processes simply took longer when things had to done manually and shipping times weren’t as quick. By setting the pub date 4-5 weeks after the bound book date, publishers could be reasonably assured that media reviews timed to pub date would appear when the books were actually available for purchase in stores all over the States. This gap also gives the media enough time to receive their review copies, and then read, write and publish their reviews. In a perfect world, everything — sales and media — would coincide on publication date.
Does this still make sense in 20XX?
Things have changed dramatically over the last few decades — shipping times are faster, the advent of internet bookstores means books are often available for purchase within a week or two of bound book date, and “media” has expanded to include bloggers and online versions of newspapers and magazines that work on shorter deadlines. Occasionally, books will be embargoed so that sales, bound book date, and publication date all occur on the same day (think a Harry Potter-like extravaganza at your local bookstore or your book arriving from Amazon.com on publication day), but for the most part we continue to use this out-dated bound book date/publication date system. While it may seem archaic, it also allows for delays in production, shipping from printers, or any of the other dozens of ways a book can be delayed in arriving at the warehouse. For the most part, this is a system the more traditional media are comfortable with, though we have begun accommodating earlier review and interview requests that occur in the window between bound book date and publication date.
So what do you think? Do artificial publication dates belong in the 21st-Century publishing world? What system would work better? Leave a comment below.
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